Meeting Notes – May 3, 2012

Eagle Scout Project – Dawn Van Wychen spoke on behalf of Luke H. who did not attend the meeting.  Dawn stated that the Playground Equipment Shed for the Pre-K/K playground is anticipated to cost approximately $1500.  Luke would like to build the Shed this summer.  He has discussed the school/teacher needs with Mrs. Lonzo and other staff members.  The Project Proposal has already been submitted to the Bay Lakes Council.  P.A.C. voted to approve partial funding of $500.  Luke will be contacting Wendy Cropsey, Treasurer, for the money.

Treasurer’s Report – Connie Wheeler spoke on behalf of Wendy Cropsey who was unable to attend.  Connie stated that the balance in our account is approximately $4700.   Upcoming expenses include Recognition Awards for the Related Arts teachers and gift cards for the babysitters from the National Honor Society, cost forPaper Drive signage, and any small cost the 5th Grade Celebration.  Upcoming minor deposits will include the last Market Day dollars.

Committee Sign Up Sheets for 2012-2013 – Connie Wheeler passed around the sign up sheets for next year’s P.A.C. led events/fundraisers.  She will also be sending an e-mail out for additional volunteers.

Babysitting clinic update – P.A.C. decided to pass all information on to the Middle School Parent/Teacher group due to the primary students involved would be 6th-8th graders.

Nature Center – YMCA Classes/Butterfly Garden – Connie Wheeler stated that the YMCA classes are being held and going well.  Mr. Awe will be having summer school classes on gardening and will use theButterflyGarden with maintaining (pulling weeds).  Mr. Kirk Schuh will be spraying theButterflyGarden for weeds.

Staff & Technology Updates – Connie Wheeler spoke on behalf of Mrs. Czech who was unable to attend the meeting.  Connie stated there were no retirees in the Elementary School staff and no hiring for next year.  They District is currently interviewing for the Superintendent position.

Artist-in-Residence Update – Michelle Gloudemans stated that the frit, used to complete the background in the large glass mural project, was back ordered.  It is anticipated to arrive/be completed within the next week.  We are hoping to have the large glass murals installed the week of May 14th.  Michelle also submitted information to the Apples Family Magazine and is waiting to hear from them re: their interest in publishing a story about our Artist-in-Residence Program.  The District also recognized P.A.C. with a “Moment in Merit” for their work with the Artist-in-Residence Program.

Back-to-School Kits Report – Melanie Thiel, who is coordinating the Back-to-School Kits, did not attend the meeting.  There should be a flyer from the company that will be sent home with students this next week to promote the school kits.

Student Appreciation Report – On Wednesday, May 2nd, students received a GIANT Popsicle on behalf of P.A.C.  The Popsicles cost about 30 cents more per 768 Popsicles than anticipated.  The Popsicles were intended to be solely for students and not parents and teachers.  As a result, we ran short.  Next year, we will be putting the treats (according to their student census numbers) in a bag for each classroom to distribute.  We will also be separating the treat from the Shape Up walk to ensure students understand that the Popsicles are for the Student Appreciation Day from P.A.C. and not for completing the Shape Up walk.

Staff Appreciation Week Report – Michelle Wagner stated that she was pretty well set for volunteers bringing in food for the week of May 7th.  P.A.C. volunteers brought in food on Monday, May 7th; Thursday, May 10th and Friday, May 11th.

Fifth Grade Celebration – May 30 – Dawn Van Wychen stated that the event is handled.  The event will be held in the cafeteria for students.

Last Day of School Recognitions/Retirees – P.A.C. will be recognizing certain individuals and retirees with a gift card.  Michelle Gloudemans will follow up with Mrs. Czech re: the Gift Card for Mrs. Cuff.  We will also be recognizing the Related Arts Teachers (Reading Specialists, Gifted and Talented, Art, Music, Phy Ed and Guidance).  Carrie Witt will take care of purchasing the gift cards for the 10 teachers.  Connie Wheeler will take care of purchasing the $5 Subway gift cards for the babysitters from the H.S. National Honor Society (around 10 students).

Paper Recycling Drive – For the March Paper Drive we collected 3.67 tons that was paid out at $100 per ton, totaling $367 profit.  Thenext Paper Drive will be Friday, June 1st at 9 a.m. – Friday, June 8th at 2 p.m.  P.A.C. motioned to approve Connie Wheeler to purchase weather proof signs up to $100 total.

Market Day – April’s profit was $145.  The month of May will be our last sale due to declining profits over the months/years.  Individuals can still order Market Day through the website and determine their own pick-up site.

2012-2013 Meeting Dates – Meetings were set for Monday, September 10th; Tuesday, October 2nd; Wednesday, November 7th; Thursday, January 3rd; Monday, February 4th; Tuesday, March 5th; Wednesday, April 3rd and Thursday, May 2nd. 

Orientation/Open House – The Pre-K/Kindergarten Orientation is set for Wednesday, August 22nd.  We will need volunteers to speak in the classrooms on behalf of P.A.C.  The Open House (Find Your Classroom) will be held on Thursday, August 30th, from 3:30 – 6:30 p.m.  Michelle Wagner will be setting up informational tables and raffle/prize tables.  She will be purchasing about 6 prizes at less than $10 per prize, unless we have parents donate new items.  Michelle Gloudemans will be handling the “Helping Hands” List for the next school year. 

Teacher Requests – No new requests.

Teacher Requests (for reimbursement/purchase) for 2012-2013 School Year – Connie Wheeler, Michelle Gloudemans and Wendy Cropsey re-worked the form for the request for reimbursements.  It was presented at the meeting and minor adjustments were made.  The intention is to make the reimbursement process run smoother with additional deadlines for submitting requests.  Connie Wheeler will distribute the form at the October Teacher/Staff meeting and discuss the process.

PAC Balance Sheet Project – Michelle Gloudemans created a Statement of Cash Flow document which will be sent home in later May, with students for parents to review.  Wendy Cropsey will be filling in the form with the appropriate numbers. It will also be shared with Mrs. Czech and Mrs. Cuff/District individuals.  The intention is to make individuals more aware of the assistance that P.A.C. provides to the teachers/students and the hope is that more individuals will want to participate in P.A.C. sponsored events and have a voice in how the money is distributed to the school/community.

Meeting notes recorded by Michelle Gloudemans, P.A.C. Vice President

Facebook: “Like” us on Facebook at Freedom Elementary P.A.C. (Parents Activity Committee)

P.A.C. Website: Please go to and enter your e-mail address in the subscribe field and you will receive postings on the website including the meeting agendas and notes.

Our September meeting is set for Monday, September 10th in the Art Room, 6:00 p.m. – 7:30 p.m.

Free babysitting is provided by the Freedom High School National Honor Society.  Please come join us!

If you have any questions or concerns, please contact Connie Wheeler, P.A.C. President, at 920-788-5961.


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