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PAC Meeting Minutes for Monday, November 20, 2017

Any News From Mrs. Lipsey?
*Ms. Rudolph the is new Positive Dog (goes from staff to staff); received a “Paws”itive pin and traveling trophy; she will need to determine the next employee to receive the award.
*Art projects (5th grade) are displayed. They are big feet on board
*Girls on the Run had a great season again; Did pumpkin run and final run
*Robotics team qualified for state and  won teamwork awards
*In December: one assembly scheduled for 12/22 (November had a lot of them)
*Read in the lobby last Friday for American Education week; furniture store in Appleton (Freedom residents) donated use of chairs and rug. Mrs. Lipsey read the books in English and Mrs. Schmeltzer read the stories in Spanish.

Treasurer Report

  • Beginning balanch: $20,409.97
  • Ending balance: $23,627.69
  • Amount set aside: $14,575.22
  • Amount spendable: $9,052.47

*Paper Recycling: $658 (current balance $7,900.49 banked)
*Spirit Wear: deposited $17,712; wrote check for $10,640.75 to vendor, items still being ordered
*Funset Blvd: Event brought in $660
*Spent $31.98 for sundaes for staff meeting
*Some $100 teacher reimbursements have come in
*Connie has a notation of $414.51 left to spend for 1st grade flexible seating; Erin noted they are looking at scoop chairs and exercise balls. Fleet Farm has scoop chairs reasonably priced; Erin had been purchasing on sale at Shopko
*$138.12 left to spend for playground equipment; it was asked if we can purchase sleds this year, i.e., roll-up ones at Fleet Farm (to be left in playground shed). Erin purchased a pump for each of the sheds of which 1 has broken already. Instead of replacing, it may be better to have the janitors pump up the balls. Connie has a bunch of chalk she bought at Shopko on clearance and will hold onto until Spring.
*Connie is still working on the 501(c)(3) with the auditor; We need to fill out the long form if we take in over $50,000 (based on total fund-raiser money gross income-not profit from 6/30/16-7/1/17 timeframe for determining amount). The application fee is higher for the long form ($275 if under $50k; $850 if over $50k) and we will need to complete tax preperation (which will require a higher fee for long form $150 if under $50k; $500 if over $50k).  Connie stated last year we were just short of the $50,000. After discussion we decided to continue pursuing the long form- we don’t want to do the short now and have to do the long one later requiring more fees. Connie reported they are about half-way through the process of the long form. We suggested looking for CPA parent to help with taxes in the future.

Spirit Wear Fundraiser (to use for technology)
*Sale went well! 1,030 items sold (approx. 230 families order; 25 boxes of final product); profited over $7,000. There were about 10 orders missing items or ended up with extra items
*Sorted at VFW (free of charge); would like to send a Thank You
*It was well received; we will do earlier next year (perhaps to have items available at Open House for parents & students to look at)
*If vendor would do more of the work, our profit would decrease; PAC handled most of the order process
*If we have any extras, we could use as prizes as well as put on FB page for people who might want to purchase

Cookie Dough Fundraiser
*$2,896 online sales
*Approx. 150 orders plus another 5 picked up today; total order sales to come (not yet finalized)
*Order pick-up is 12/14/17 3:00-5:30 in the multipurpose room

Paper Recycling –Update from Previous/Next Dates
*$658 came in the fall drive (current balance $7,900 banked)
*Next dates December 18- January 8th

Funset Boulevard Night-report
*We sold 165 wristbands making a $660 profit; It was less busy this year. Last year there was another school there the same night. Kids seemed to have fun.
*On Thurs., 4/26/18 we will have another fun night at Badger Sports Park. The Utopia 2 hour pass will be $10 (usually $28) and the 3 hour pass will be $12 (usually $33); if more than 50 people attend we will get 50% of sales; if less than 50 people attend we will receive 30% of sales; There is no pre-sale for this, kids just show up.

Student Directory-report
*Formatting was a process, but it got done and was handed out in mid. October.
*About 420 kids were listed in it
*Contact Keith to see if it can be include in next year’s registration; we will need to add teacher info (won’t be available at time of entry)

Teacher Wish List
*Teachers are emailing or writing note with their wish list. A word doc will be created and put on Freedom PAC website; we will have Judys send out (a link) via email to parents

Artist in Residence
*
We had a long discussion on Randy Peterson. He is a singer that several teachers have suggested. For his residency, he breaks kids into groups and meets with them 3 times, each session being about 45 minutes. Each group is typically 30 students. We asked Randy to send examples of previous schedules. He included ones with schools of about 200 students. He suggested we hold a residency for 7 days and split each grade into 3 groups. Discussion at meeting included class sizes (how to split up into groups), space issues (where to hold sessions) scheduling concerns (how to avoid impacting acedemic and related arts), time constraints (how long residency would have to take and how avoid impacting concert practice, testing, etc). It was determined that to have him do a residency we would need to split the school K-2 and 3-5 and do it over a two years. We didn’t feel this was the best option as the other issues may not be able to be addressed. We decided we couldn’t persue his residency at this time.
*We liked the idea of a music related residency and members suggested looking to see if there are other community options such as Opera for the Young or something at Lawrence University.  It was suggested to reach out to other PTAs to see what they have done, however many schools have smaller numbers so their previous artists may not work for us.
*Connie reported that Ms. Rudolph had a couple of ideas for this year if we didn’t have one selected. We decided to have her persue one for this year. She can decide what works best based on availability.

School Dance: Feb. 2nd
*Cindy Taft is coordinating; Erin will follow up with her

Brain Bowl
*Erin asked Connie to email her the questions to show the teachers as some of them seemed confusing to students. She would also like to add volunteer spot on pledge forms.
*Event likely Feb. 6 & 7, 2018- will confirm with Mrs. Kurkiewicz.

Plastic Recycling: Now–April 13th
*348 lbs. collected so far: 35 in Sept.; 313 (some was plastic people had been saving during summer) in Oct.

Teacher Requests
*Amy Stirk the new Occupational Therapist submitted a request for resources/supplies. Mrs. Lipsey believed there was an account that would cover and will address with Mrs. Musset.  If it is not covered she will bring the request back to us.

New Business
*Connie will have a note put in the December newsletter to pick up Lost & Found items and if not claimed by Fri. 12/22, items will be donated. We will see if we can set the Lost & Found items will be up in the Lobby week of 12/18.

Reminder: We do NOT meet in December

Our next meeting will be Monday January 15th 2018 at 6:00 pm.

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PAC Meeting Agenda for Monday, November 20, 2017 ~ 6:00 pm Art Room

*Any news from Mrs. Lipsey?

*Treasurer Report

*Spirit Wear Fundraiser

*Cookie Dough Fundraiser

*Paper Recycling –Update from Previous/Next Dates

*Funset Boulevard Night-report

*Student Directory-report

*Teacher Wish List

*Artist in Residence

*Plastic Recycling –Now –April 13th

*School Dance—Feb. 2nd

*Brain Bowl

*Teacher Requests

*New Business

Reminder:  We do NOT meet in December

Our next meeting will be Monday January 15th 2018 at 6:00pm.  Babysitting will be provided by Freedom High School National Honor Society students during the meeting.

If you have any questions or comments, please contact Erin Lenhardt at aelenhardt@gmail.com or 851-3266

PAC Meeting Notes for Monday, October 16, 2017

Any news from Mrs. Lipsey? There have been several field trips.  We had a great turnout for conferences (upper 90%).  There will be an open house on Wed. 10/18-people can come anytime during it. Friday Oct. 20th is wear pink for cancer awareness.

Treasurer’s Report / 501(c)(3) Status Update Beginning checkbook balance:  $16,303.95.  Dollars set aside (includes Paper Recycling amount):  $14,759.22.  Spendable amount:  $1,044.73.  The teacher’s $100 gifts are coming through.  Several Teachers took advantage of the recent Book Fair; $1060.67 was submitted.

501(c)(3): Connie noted they are working on Form-1023 right now. There are some other items to put together. Connie has been working with the auditor and the bill is at about $560 to date. Approval can take up to a year but they are trying to put in a plea to process quicker. Doing 1 step at a time; Connie estimated 1-2 more forms yet to complete.

Spirit Wear Sale  Forms sent with students last week; 11 forms (45 items) ordered as of today (10/16).  It was also posted on the PAC and District Facebook pages.  Orders due Nov. 3. We may try to set up for Open House next and will probably sell a different design.  We will need volunteers for helping to pick/bag orders. By doing this ourselves we can receive a higher profit; date TBD; a sign-up to be posted for volunteers.  So far there have been a lot of positive comments.

Cookie Dough Fundraiser  Hansen rep planning to set up the prize machine at PBS assembly on Nov. 3 (kick-off for event).   Delivery date: 12/14.  The multipurpose room will be used from 1:30p-5:30 to sort and for parents to pick up products after school. We are still working on how to get incentive prizes to students during sale.

Funset Boulevard Fun Night – Thurs., Oct. 26th As of Oct. 16th 75 wristbands had been sold.  Orders are due 10/20.

Student Directory Update  Erin sent the file to Beth to work on; 464 responses (some repeats; some are split family, so may be less number of students; roughly 63% responded).  Mrs. Lipsey suggested to work with Keith at the district to put a link on the registration site. Parents could click on a link to go to enter info (not linked to Skyward/school district site). It won’t list teacher for each student at time of registration. Erin could link at a later time to teachers (for sorting).

Paper Recycling – September 18-October 2nd  We haven’t received the checks from the paper company yet. 2 dumpsters were filled. Ms. Diedrick reported that over the summer she had met with Mr. Seigers and the district groundskeeper to discuss creating an outdoor classroom. So far we have one contractor interested in submitting a bid. They are looking at using a concrete pad vs. pea gravel. It will be a covered pavilion that would protect the seats from the rain. Lowe’s provides grants to schools for completing projects. There is a Spring grant. We will work on gathering more information to set up a plan.

Staff Meeting Report  Connie and Erin attended and provided ice cream sundaes.  Erin gave a talk about PAC.

Fall Student Appreciation Report  It went well with the Cheez-It snack bags. The children enjoyed them. A note was sent to parents on that Thurs to let them know what the snack was for. We received a thank you note for it.

Parent/Teacher Conference Meals Report  We received a lot of positive feedback from the staff. They are very thankful for the meals. There was plenty of food. The sign up works well.

Plastic Bag Recycling – Ongoing until April 13  We have begun collecting plastic and will continue through April.  Tammy Kurey collects the plastic at Associated Bank and turns in it. Erin will be picking up from the school. We are hoping to get another bench. The one we have in front of the school is used often.

Teacher Requests

  • A teacher asked if they could purchase something at a rummage sale and then be reimbursed. Connie will need to check with 501(c)(3) auditor for recommendation and then PAC can determine rule/guideline and dollar limit. We will not have a receipt and are unsure if that will be a problem. We are holding on deciding until we get clarification.
  • Another teacher contacted Erin noting a couple students couldn’t pay for a field trip; is there/could there be a fund to help these situations? Perhaps a pool per grade?.  Mrs. Lipsey has an account set up for such cases due to an anonymous donor who gave for these types of situations. It was also noted there there are roll-over funds periodically available. Costs per each year is minimal and have been able to cover students not able to afford. At this time there appears not to be a need for this, however if that changes we will readdress.

New Business No new business

 

If you have questions or comments, please email freedompac1@gmail.com

Next meeting date:  Monday, November 20th, 2016, 6:00 pm, Room 22, Art Room.

PAC Meeting Agenda for Monday, October 16th 2017 ~ 6:00 p.m. ~ Art Room

  • Any News from Mrs. Lipsey?
  • Treasurer’s Report and 501c Status update
  • Spirit Wear Sale
  • Cookie Dough Fundraiser Nov. 3-17th Delivery Dec. 14th
  • Funset Boulevard Fun Night Oct. 26th
  • Student Directory update
  • Paper Recycling update
  • Staff Meeting report
  • Fall Student Appreciation report
  • Parent/Teacher conference meals report
  • Plastic Bag Recycling: ongoing until April 13th
  • Teacher Requests
  • New Business

Free Babysitting is provided by Freedom High School National Honor Society students during the meeting.

If you have any questions, please email freeompac1@gmail.com

Next Meeting: Monday November 20th at 6:00 pm Room 22

PAC Meeting Agenda for Monday, September 18th 2017 ~ 6:00 ~ Art Room

  • Mr. Kilstofte – referendum information
  • Introductions/Committee Sign ups
  • Any news from Mrs. Lipsey?
  • Treasurer’s Report
  • Open House PAC Table-report
  • Teacher reimbursments gifts, new or changed grades–vote to continue
    • PAC will serve sundaes- explain PAC/guidelines at October Staff meeting
  • Paper Recycling- September 18- October 2nd.
    • Outdoor classroom
  • Cookie Dough Fundraiser
  • Upcoming Events:
    • Fall Student Appreciation
    • Parent Teacher Conference meals Oct. 4th and 5th
    • Book Fair (set up Sept. 26/take down Oct. 6) We need volunteers.
    • Badger Sports/Funset Blvd nights
  • New Business

Free babysitting is provided by during the meeting.

If you have questions or comments, please email freedompac1@gmail.com

Next meeting date:  Monday, October 16th, 2016, 6:00 pm, Room 22, Art Room.

 

 

PAC Meeting Notes for Monday May 22nd, 2017

In attendance: Sue Mannebach, Erin Lenhardt, Connie Wheeler, Loralee Arcand, Kimberly Groenjes, Stephanie Wieczorek, Terri Romitti

Treasurer’s Report:  Connie presented a spreadsheet that showed the accounting information for the year.  We have $20,428.12 in our account, $6777.49 is paper money.  However, we still have outstanding items.  $300 for end of year events, $1000 playground items, $455 K Ipads, $3000 1st grade flexible seating, $150 PAC recognitions, $500 PBS next year, $122.10 scrapbook, $2000 auditor for 501c3, $3500 carry over to start next year.  This leaves us with approximately $2600.  At this time we decided to wait to money towards any items and revisit at the beginning of next year once all the outstanding items are paid.  Next year we will review the spreadsheet as a group at each meeting to determine how our funds are.  We will also create a spreadsheet to send home to show how funds have been used.  We are hoping to promote interest in attending meetings

Last Day of School Recogntion/Retirees:  Judy Muniz, occupational therapy and Jean Mueller, Director of Special Education will be retiring.  We will honor them with $50 cash each.  We will give the janitors $25 each.  We will honor Tammy Lipsey and Jill Mussett with $50 each.

Fifth Grade Promotion:  Michelle Wagner is working with Mrs. Presteen.  They will have the kitchen make the cake.  Sue Mannebach will be purchasing water and decorations.  Erin Lenhardt will create a card for the students to sign and put in staff mailbox.

Staff Appreciation Week report:  It went well.  There were a lot of items brought in for the staff.  We received thank yous from appreciative staff.

Strong Medicine presentation report:  We received a lot of compliments from the staff and students on the presentation.  This was the first time a Native American presentation was at Freedom Elementary.  We may look at having other artists in the future.

Student Appreciation report:  It was chilly, but the kids still loved the popsicles.  Loralee Olson-Arcand brought them.  She also brought popsicles for the field day.

Looking Ahead for Next Year:

Officer Positions– Erin Lenhardt will remain President.  Connie Wheeler will remain treasurer.  After this term, Connie will be moving to middle school so will co-chair the treasurer position for the 2018-19 school year to help train the new person.  Loralee Olson-Arcand will be Vice President.  If there is interest from another member for Vice President, Loralee will co-chair with them to avoid any scheduling conflicts.  Meeting Dates for 2017-18 -We will keep the 3rd Monday at 6:00 pm meeting time/dates.  Committee sign up- Erin will work on for 1st meeting

Possible Fundraisers:  Terri Romitti volunteered to contact Hanson’s to discuss fundraiser opportunities.  She will run the cookie dough fundraiser in Nov. and report with ideas Hanson’s suggests.  We will continue the paper recycling.  We will also continue the plastic recycling, though it is not a fundraiser.  We will continue the Brain Bowl in Feb.  We will host fun nights at Funset Boulevard and Badger Sports Park in place of the Family Fun Night typically held in April.  Erin will look at dates and report at the 1st meeting next year.

Events:  We will have a booth at the Open House in August.  We will host a school dance.  We will support the 5th Grade Promotion.

Services:  We will set up the teacher wish list and student directory.  We will look into having an Artist in Residence next year.  Randy Peterson has been suggested by several staff.  We will coordinate student and staff appreciation days.  We will set up pot luck meals for conferences.  We will not host the Holiday Shop or staff book fair next year.

We discussed ways to encourage teacher participation in PAC meetings.  We also discussed how to get more parents involved.

New Business:  We are very thankful that Sandy Lezotte plead our case with Trex which resulted in our receiving a bench!

*PAC would like to thank Sue Mannebach and Michelle Wagner for their outstanding service over the past several years.  Their children will be moving onto middle school.   Recently Sue has been our Vice President.  Both have helped with several events throughout the years.  They will be missed!

PAC Meeting Agenda for Monday May 22nd, 2017~ 6:00 p.m. ~ Art Room

  • Treasurer’s Report
    • Year end-profit/expenses spreadsheet and discussion
  • Last day of school recognition/retirees
  • How to spend the funds raised this year?
  • Fifth Grade Promotion- May 31 update
  • Staff Appreciation week May 2-5-report
  • Strong Medicine presentation May 12-report
  • Spring Student Appreciation May 19-report
  • Looking ahead to next year:
    • Officer Positions
    • Fall Open House
    • Meeting Dates for 2017-18 -keep on 3rd Monday of every month (No meeting in Dec)
    • Committee sign up
    • Suggestions for next year
  • New Business/Teacher Requests that have come in to approve
  • Upcoming days to remember:
    • Field Day May 26-PAC to supply popsicles
    • Paper Recycling May 23-June 13

If you have any questions or comments, please contact Erin Lenhardt, at aelenhardt@gmail.com or 851-3266.

This is our final PAC meeting for this school year.  Please join us after the meeting to celebrate a great year!

Reminder: The last PAC meeting of the year will be May 22nd at 6:00 pm in the art room. It was moved from the original date of May 15th due to the MS/HS Choir concert

 

 

PAC Meeting Agenda for Monday, April 24, 2017 6:00 pm Art Room

In attendance: Loralee Olson-Arcand, Connie Wheeler, Terri Romitti, Kimberly Groenjes, Stacey Kumbalek, Keith Kumbalek, Sue Rudolph, Mrs. Lipsey, Stephanie Wieczorek, Erin Lenhardt

May Meeting date has been changed to May 22nd.

Any News from Mrs. Lipsey?  The Freedombots in Kentucky for the robotics world competition.  The Climate Committee held a volunteer appreciation day on April 12th.  There were treats and flowers for them.  The 5th grade participated in the Shuttle Mission which included stem activities.  We had the Cellcom Virtual Reality which provided virtual field trips to destinations such as space and Africa.  The 1st and 2nd grade Spring concert is May 1st  We are working on 5th grade transitions

Treasurer’s Report:  The report was unavailable.  Connie Wheeler will be providing a spreadsheet to attendees at our May meeting which will show the money deposited and where the money has been spent throughout the year.  We will be able to use the information to determine what we want to put funds towards.

Paper Recycling:  We made a profit of $497 from the March 20- April 3 paper drive.   The final one for the year will be May 22- June 9.  Connie Wheeler has set up dates for next year.

Discussion on how to spend funds:  We decided to continue supporting flexible seating and will allow a budget of $3000 for the 1st grade team.  We will be purchasing Ipads for the K teachers.  We have not been given feedback on items to purchase for the $1000 we allotted for playground items.  We will be asking student council for their input.  There was an additional shipping cost and dolls needed for the dollhouse we agreed to purchase for Mrs. DeGroot. The new total was $214.82.  We approved the new total.  We typically give gift cards to the National Honor students that babysit during the meetings.  Erin Lenhardt suggested we extend the gift cards to the students that helped at the school dance.  We voted to include them.  We voted to put $500 towards PBS in the 2017/18 school year

 Fifth Grade Promotion – May 31st :  Michelle Wagner and Sue Mannebach will be working on this event.  Michelle will talk with Mrs. Presteen.  We discussed how it was awkward having cupcakes for the students and sheet cakes for the parents, it would be easier to have the same for both. Erin Lenhardt will pass this information on to Michelle.

Student Appreciation – May 19th:  We will be providing popsicles at the end of the JDRF walk.  Loralee Olson-Arcand will purchase the popsicles for this event.  We discussed having coolers by the 3 playgrounds so that it is easier to hand out to students as they are on the playgrounds after the walk.

Field Day May 25th:  Mrs. Thews asked if we would provide popsicles for field day.  We agreed that we will.  Loralee will purchase for this event as well.

Staff Appreciation Week: Erin Lenhardt set up a potluck on Volunteer Spot.  We will be having a dipping day on Monday, muffin morning on Thursday and desserts on Friday.

Spring Fundraiser- Update pick up/ pizza parties:  Terri Romitti reported that the pickup went really well.  There were a few items that were left over that were sent home with kids as they didn’t require refrigeration and were small.  Mrs. DeGroot’s M/W and Mr. Menting’s classes won the pizza parties for the greatest sales.

Family Fun Night- March 23rd:  Erin Lenhardt reported the Fun night went really well.  There were a lot of positive comments.  We will discuss if we would to hold more next year.

Plastic Bag Recycling:  We collected 2,800 lbs of plastic.  Unfortunately we were in 2nd place.  This year they did determine the winner by plastic/student ratio as they had in years past.  Freedom won the ratio, but had 197 lbs less than the top school.  The 3rd place school collected 447.  We will be receiving a picture frame made of plastic.  It was discussed that we may not participate in this program next year.  *After the meeting-Sandy Lezotte contacted the company to see if we could still get a bench due to our effort, we will not be receiving one.

New Business/Teacher Requests:  Connie Wheeler will be contacting the auditor and asking them to complete the needed paperwork for PAC to receive the 501c status.

Upcoming items:                                             Secretary/Administrative Professionals Day- Wednesday, April 26 – Sue Mannebach will be bringing flowers and cards with money to Judy Vosters, Judy Krzyzak, and Diane Froehlich.         Native American Program – May 12th – Erin Lenhardt is working with Ted Skenandore, who will be presenting a Native American program.

The next PAC Meeting will be Monday, April 24th at 6:00 pm in the art room.

Meetings are typically held the 3rd Monday of each month, but it was moved to next week due to Spring Break.  Hope to see you there!