Parent Activity Committee (PAC) By-Laws (amended 6/13/18)
Article I: Name
The name of this organization shall be Parent Activity Committee, hereinafter referred to as “PAC.”
Article II: Purpose
The purpose of PAC is to encourage families, school staff and community to become involved in the life of our school. This will be achieved through:
- Promoting effective communication between home and school, and within the community, regarding: day-to-day school activities, special events, major school-related issues facing the community, school policies and procedures.
- Identifying and addressing classroom needs-by creating additional resources for the classroom in the form of time, materials, expertise and labor.
- Promoting events to enhance the life of our school-by planning and carrying out school-related events and assisting groups in presenting theirs.
Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations described under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Article III: Membership
Section 1: The membership of PAC includes all residents, faculty and staff of Freedom School District.
Article IV: Basic Policies
Section 1: PAC shall be noncommercial, nonsectarian and nonpartisan.
Section 2: The name of PAC or the names of any members in their official capacities shall not be used in any connection with a commercial concern, or any partisan interest, or for any purpose not appropriately related to the promotion of the purpose of PAC.
Section 3: PAC shall not-directly or indirectly-participate or intervene in any political campaign on behalf of, or in opposition to any candidate for public office; or devote more than an insubstantial part of its activities in attempting to influence legislation by propaganda or otherwise.
Section 4: PAC shall cooperate with the school to support the improvement of education in ways that will not interfere with administration of the schools and shall not seek to control their policies.
Section 5: PAC may crate with other organizations and agencies concerned with child welfare, but no member of PAC shall make commitments that bind PAC
Section 6: PAC may bring issues of parental concern about school policies, education or related issues to the attention of the Principal at our monthly meetings.
Article V: Organizational Structure
Section 1: Organization of PAC shall be comprised of President, Vice President and Treasurer. Other members hereinafter referred to as the Representatives will be on several committees corresponding with the yearly activities PAC is involved in. All members will be expected to help out on any committee as necessary.
Section 2: The offices of President, Vice President and Treasurer shall be put to a vote at the last monthly meeting for the school year. Persons may serve in these positions for two consecutive years with no limit to terms.
Section 3: All activity committees will be comprised of members through volunteer basis.
Section 4: The Principal at Freedom Elementary School shall serve as liaison between the school and PAC. The Principal shall keep PAC informed as to such issues as: school budgets, policies, and activities as they relate to PAC concerns and expenditures.
Article VI: Duties of all PAC Representatives
Section 1: The President shall preside over all meetings and may call a special meeting as deemed necessary. The President shall serve as a contact person for administration. The President shall be responsible for keeping a guideline sheet for activities PAC is involved in. This guideline sheet is to be used by individual committees for reference regarding their particular PAC activity. The President shall issue an agenda to all Representatives, the school Principal and anyone else requesting one prior to each meeting. The President shall review this agenda with the Principal prior to each meeting. The President shall set up a calendar of monthly meetings, as well as inform all parents as to the happenings at the last meeting. In addition, the President shall co-sign all checks written by the Treasurer.
Section 2: The Treasurer shall be responsible for monies collected from events or fundraisers held by PAC. These monies shall be deposited in the name of PAC in such bank approved by the Representatives. The Treasurer shall prepare a monthly financial report for each PAC meeting. In addition, the Treasurer shall prepare a final year end financial report.
Section 3: The Representatives shall be responsible for completely planning, scheduling and carrying out activities they have volunteered to be in charge of. They shall receive the guideline sheet from the President to aid in carrying out the activity, report all activities at the monthly meetings, turn all requests for funds and operating expenses to the Treasurer, turn over all funds raised through PAC to the Treasurer, update guideline sheet and return to the President, and suggest new PAC activities or change to current activities for the coming year.
Section 4: The Vice President shall preside over meetings if the President is absent. The Vice President shall take meeting minutes and supply them after each meeting. The Vice President shall assist the compiling the Helping Hands lists, supervising PAC events and activities and advise the President and Treasurer
Article VIII: Meetings
Section 1: The Representative shall meet each month during the school term, by a schedule set by the President. Additional meetings may be scheduled as needed by the President.
Section 2: All interested persons may attend.
Section 3: Each meeting shall consist of the following:
- Call meeting to order
- Report of last month’s activities
- Treasurer’s report
- Upcoming activities
- New Business-discussion period
Article IX: Amendments
Section 1: The Bylaws may be amended, repealed or approved in whole or in part by a majority vote.
Article X: Termination
Section 1: Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.