PAC Meeting Notes for Monday, November 16, 2020

Principal’s Report

  • Sent out technology survey to gauge what is needed if FES goes virtual
  • Doing a school-wide fire drill this week or next (maintaining social distancing)
  • Parking lot is still an issue (mostly after school); still working on this
  • A recent spike in COVID cases recently which has caused staffing issues. Recess and lunch are especially difficult to fill. There are paid positions open
  • Did PBS drawings; Positive Dog (teachers/staff), hoping to start with Positive Pups next month (students)

Treasurer’s Report

  • Beginning checkbook balance (11/16/20):  $20,968.15
  • Income:  $3,132.11 (Unfundraiser funds)
  • Expenses Budgeted:  $12,917.59
  • Amount to Carry Over to 7/1/21:  $3,500
  • Amount Spendable:  $7,682.67

Spirit Wear Sale

  • Terri Romitti noted current as of meeting 85 orders; almost 215 items; This is significantly less than previous years.
  • Deadline:  Wednesday, November 18; need to be able to process so orders arrive in time for Christmas
  • Half sheet went home with students and it was posted on the Facebook page; another email to parents went out this afternoon (Mon., 11/16)
  • Erin created a Facebook post that if people engaged (like, comment, share) on Facebook they would be entered to win child’s cotton t-shirt in an attempt to publicize; Tiffany Kavanaugh was the winner

Conference Meals

  • Erin set up the order with Subway; Terri picked up and delivered the order to school
  • Just under $400 for meals for teachers
  • Erin received a lot of thank you messages from staff

Student/Staff Appreciation–Water Bottles

  • Loralee ordered 800 bottles via 4imprint (shipping was much cheaper than other company; order cost $790.51); was able to include both the FES and PAC logos on the bottles
  • Loralee will send an email to Judy and Lori (FES office) with tracking information
  • Loralee and Erin to distribute to classrooms when they arrive


  • Amount raised to date:  $3,132.11
  • Some funds came via PayPal, so a fee was charged

Teacher/Staff Shout-outs

  • 27 staff members received so far
  • Erin has been sending comments to staff and putting on Facebook. She will send an email out encouraging people to send shout outs along with the Teachers Wish List next week
  • Raffle for teacher(s):  $10 B’s Brew Gift Card: Mrs. Austin;
    $10 Subway Gift Card:  Mrs. Frane; Buzz’s Bowl Gift Card:  Ms. Diedrick
  • Terri can hand deliver gift cards to the winners on Wed., Nov. 18
  • Mrs. Lipsey has shared the comments and program with Mr. Kilstofte

Brain Bowl

  • How should we plan for it this year due to current circumstances?
  • Time with a student would need to be limited to 15 minutes (due to COVID)
  • Suggestions- Could we do a Google form? Is there an audio option? Modify questions…making them as simple as possible for ease of answering
  • It was suggested to ask the teachers their thoughts on the best way to handle this year’s Brain Bowl; Mrs. Lipsey to further inquire from the teachers

Teacher Wish List

  • Erin will set up again; this is set up for teachers to submit items for parents who’d like to buy something for them for holidays or throughout the year
  • Building needs (for classrooms):  2-gallon plastic bags; disinfectant wipes

Reimbursements and Requests

  • Books Vending Machine:  Mrs. Lipsey shared a book vending machine she would like to purchase for the school. Students would be given special tokens to use for getting a book The cost is about $5,000; She is reaching out to different groups to share in cost. Some groups she listed were PAC, Student Council (advisers), PBS, Student Activity. Terri suggested reaching out to the Lions Club, Business Association and VFW in Freedom for donations; PAC members voted and approved for PAC to donate $1,000 toward the new vending machine
  • Erin noted teachers that have submitted requests that PAC has approved

New Business

  • Loralee received an email from Texas Roadhouse for gift card fundraising for schools; Loralee to look further into this and share with Erin and Terri

If you have questions or comments, please email

NO December meeting

Next meeting date:  Monday, January 18, 2020, 6:00 pm virtual

Virtual PAC Meeting Agenda for Monday, November 16, 2020 6:00 PM
You can also dial in using your phone.
(For supported devices, tap a one-touch number below to join instantly.)
United States: +1 (408) 650-3123
– One-touch: tel:+14086503123,,702098093#
Access Code: 702-098-093
New to GoToMeeting? Get the app now and be ready when your first meeting starts:

*Principal’s Report

*Treasurer Report

*Spirit Wear Fundraiser- Update and Raffle

*Conference Meals-Report

*Student/Staff Appreciation- Water Bottles Update


*Brag/Shout Out Program- Update and Raffle

*Brain Bowl

*Teacher/Staff Reimbursement and Requests

*New Business

Reminder:  We do NOT meet in December

Our next meeting will be Monday January 18th 2020 at 6:00pm. 

If you have any questions or comments, please contact Erin Lenhardt at

PAC Meeting Notes for Monday, October 19, 2020

Principal’s Report

  • Continuing to try to fill positions and keep all healthy
  • P/T Conferences this week via Zoom (all virtual)
  • Possible letter to go out this week to parents re: some various items going before the board tonight, i.e., half days off instead becoming full days off and other possible calendar changes
  • Halloween:  Would celebrate Oct. 29 if board approves requested half days going to full days (which would be Fri., Oct. 30); Homeroom teachers will let students know what their classroom is doing
  • End of quarter-grades are coming out

Treasurer’s Report

  • Beginning checkbook balance (10/19/20):  $24,516.10 (does not include Unfundraiser)
  • Amount Spendable:  $7,700 ($15,875.03 left in budget not yet spent; includes Artist in Residence, Teachers Reimbursements, $3,500 carryover)


  • Amount raised to date:  $2,620 to date; Erin sent out Thank you emails (10/19) including tax deduction info for donors
  • Erin and Terri are looking into trying to set up PayPal as an option for donors to use; could continue to have Unfundraiser set up indefinitely

Conference Meals

  • Sara Peterson contacted various locations to get quotes and options; went with Subway (Ballard Rd.; approx. 57 box meals; asked to have staff name on each box); may look at using Rocky Rococo’s in the spring
  • Had a Google sign-up; MANY thank you’s from staff for PAC doing this
  • Terri will pick up on Wednesday and drop them off at the Elementary; Mrs. Lipsey suggested dropping them off before school is out (2pm/2:45pm), could keep them in the work room/lounge and teachers could pick them up after they take their classes to the buses
  • We did receive an offer from Home Tavern for wings. Unfortunately due to restrictions and staff size we were unable to use. We are hopeful we can take them up on the offer at a later date

Spirit Wear Sale

  • Terri is working on this; She plans setting it up so families can order and pay online. Additional fees will be incurred due to online payment fees so our profit will be lower. We will retain more profit by sorting ourselves. We will need to figure out a place and time to sort the orders and then review/discuss distributing
  • Terri shared some design options for all in this together–Freedom Pride; one design to be decided and used for some product items. There will be other designs as well
  • Product item options are still in the works; trying to get something in place with goal of receiving product before the holidays

Student Appreciation

  • Loralee provided info and sample from 4AllPromos; quoted 800 bottles (for students and teachers/staff) approx. $650 plus shipping (green bottle with gold/imprint)
  • Approval to proceed with ordering 800 bottles @ approx. $650 plus shipping (Loralee noted she will research a little more to see if she can find better pricing; a couple vendors had similar pricing for this type of bottle)

Teacher/Staff Shout-outs

  • Terri researched doing “Teacher/Staff Shout-outs”; Parents could submit google form to show their appreciation; She shared an example
  • Mrs. Lipsey could send out the link from the school to parents via email after created
  • Teachers/Staff that had received shout outs will be entered into drawing to receive a prize, token of thanks
    Mrs. Lipsey suggested delivering token(s) of appreciation in person to give a little added touch
  • Kimberly Groenjes will set up Google form to be sent out to parents
  • Goal is to roll out program in November; suggested drawings on the 1st and the 15th of each month
  • Tokens of appreciation suggestions: PAC will provide 3 $10 gift cards to local businesses (with a card of thanks) for each drawing and possibly spirit wear. Mrs. Lipsey suggested boxes of candy, free Jeans Day to increase amount of prizes.
  • Terri will email Mrs. Lipsey re: the plan (how often; how to be coordinated)
  • Erin will include a note in the November FES newsletter

Student Directory

  • Emailed to parents who signed up for it at registration; there were a couple errors; Erin will update and resend
  • Erin to include a note in the monthly newsletter that it was sent out

Teacher Wish List

  • Erin will set up again; this is set up for teachers to submit items for parents who’d like to buy something for them for holidays

Requests That Have Come In

  • Ten (10) new to district FES teachers will receive $100 to use in their classrooms.
  • Received a couple requests; 1) Mrs. Bichler would like to purchase a digital bundle
    (120 math centers; various items) from Teachers Pay Teachers site ($60); approved by
    PAC to purchase
    2) Mrs. Deidrick:  $128.85 total cost; would like $100 toward 6 sets of 192-pc. magnetic letters; approved by PAC to purchase

New Business

  • Received thank you’s for retirement cards sent out; Office secretaries expressed thank you’s for flowers PAC provided to them
  • November meeting:  Virtual or in-person?; it was decided to meet virtually

We would like to thank Amanda Hedtke whose child is a 6th grader.
She had been in charge of all of our potluck days (conferences/staff appreciation week) and helped them run smoothly. She also volunteered to help whenever needed. We will miss her!

If you have questions or comments, please email

Next meeting date:  Monday, November 16, 2020, 6:00 pm virtual

PAC Meeting Agenda Monday, for October 19th 2020 ~ 6:00 p.m. VIRTUAL

Please join my meeting from your computer, tablet or smartphone.

You can also dial in using your phone.
(For supported devices, tap a one-touch number below to join instantly.)

United States: +1 (224) 501-3412
Access Code: 756-592-645

New to GoToMeeting? Get the app now and be ready when your first meeting starts:

*Principal’s Report

*Treasurer’s Report


*Parent/Teacher conference meals

*Spirit Wear Sale

*Student Appreciation

*Teacher/Staff shout outs

*Student Directory

*Teacher Wish List

*Requests that have come in to approve

*New Business

Next Meeting: Monday November 16th 6:00 pm

PAC Meeting Notes for Monday, September 21, 2020

*Erin Lenhardt introduced (3) officers and their positions

Principal’s Report
*Mrs. Lipsey introduced Dana Osowski, the new vice principal
*Great start to new year- students and staff are doing amazing! Working on drop off but seems to be going well
*At-home teachers have been doing very well!
*Sending out a reminder re: parents need to wear masks when getting out of a vehicle.
*Technology has been a huge challenge. We need a significant amount of more chrome books, Ipads and HP laptops. Some devices we have are old and are no longer able to be updated/used or were sent to middle/high school

Treasurer’s Report
*Beginning checkbook balance (09/1/20):   $25,331.92
*Income:  $0.00- We do not want to estimate this year
*Expenses:  $16,947.00
*Amount to carry over to 7/1/20:  $3,500.00
*Amount Spendable:  $4,884.92
*PBS annual $500 funds will be put in their account in office. We are not able to have assemblies this year, but they could use funds for prizes, etc.
*Guided Reading annual $1500 funds will be put in their account in the office

*Will be limited due to pick-ups, avoiding kids having extra contact (door to door), kids changing from in person/virtual if they need to be quarantined, as well as delivery area being limited. If needed we may look at other delivery areas-VFW for example
*We can plan on doing the Spirit Wear; We will send forms home, but may consider online (profit margin would go way down) Terri will work with Denise
*Cookie Dough fund-raiser –Hansen’s no longer does cookie dough, so we would be working with a new company. We are holding off planning for now due to previously stated obstacles. Will reassess need for this fundraiser later in the year
*Brain Bowl: May need to alter: suggested doing an in class/at home fill-out sheet, students turn in to be scored. Will re-evaluate later.
*“Unfundraiser”:  Parents would make donations in lieu of participating in fundraisers; Mrs. Lipsey recommended doing this for the first part of the year; Erin will send out. We will see how much is raised and if a decent amount, potentially putting toward technology needs

Teacher Reimbursements
A lot of changes and new staff this school year due to the COVID situation; Discussed how to handle this year. Discussion also included need for technology in the elementary school. Mrs. Lipsey recommended providing new teachers to the school $100 each (they do not have a budget); PAC has already received some reimbursement requests from existing staff so there is a continued need. In past years, some staff didn’t use funds or submitted after reminders- wondered if staff may feel obligated to use it/lose it regarding funds. Instead of blanket amount for existing staff, we will ask they submit request before purchasing this year and if the items can wait until next year to hold off. This will allow us to keep track of funds/needs in real time and re-evaluate if money budgeted is appropriate. PAC officers will ok requests as they come in-instead of waiting for next meeting. We currently have $5700 budgeted for reimbursements with past year amounts used for consideration.

Conference Meals
Conferences will be virtual; We will not be able to set up usual potluck. Suggested doing a catered meal- it would have to be boxed, no buffet style. Estimated 65-70 staff members. Some places suggested:  Subway, Jimmy John’s, Rocky Rococo’s; Sara Peterson will call around to get prices. Mrs. Lipsey will check to see if this option will be allowed and verify staff will be at school. Further information needed.

Student Appreciation
Instead of a snack, it was suggested to order water bottles for kids for something extra this year and it has been so long since we did water bottles; Loralee Olson-Arcand to research and coordinate; look at different colors of bottles; Irish logo and/or PAC logo (get a class listing to know quantity)

Items to Consider for Upcoming Year/Unfinished from Last Year
*Artist in Residence:  keeping $5,500 money in the budget whether or not it happens this year. We may be responsible for some cost as we had signed a contract with the artist.
*April: We were not able to do flowers and money to (3) school office administrators; Erin suggested doing something soon to show appreciation; Terri to coordinate flowers, etc.
*Future Meetings:  may go via Zoom or GoToMeeting (Terri has access)
*Student Directory: We will try to email directories this year due to some students being virtual and to save/avoid contamination with paper. Mrs. Lipsey will check to see if directories can be emailed to all families or just the ones that signed up for directory
*Sock Hop: Dances will not be happening this school year
*We will not be doing the plastic recycling drive this year
*Retirements:  Mrs. Bakken; Mrs. Touchet-cards/money gift were already sent; We were informed of Ms. Brockman and Ms. Hochleutner also retiring. Cards/money gift will be sent.
*5th Grade Celebration: We will keep money in the budget ($200) and reassess as year continues

If you have questions or comments, please email

Next meeting date:  Monday, October 19, 2020, 6:00 pm, Room 22, Cafeteria

PAC Meeting Agenda for Monday, September 21st 2020 ~ 6:00 pm ~ Cafeteria

**Babysitting will not be available / Masks required **

  • Introductions
  • Principal’s Report
  • Treasurer’s Report
  • Year at a Glance


-Teacher reimbursements

-Conference Needs (meals)

-Student Appreciation

-Items to consider for upcoming year/unfinished from last year

  • New Business/Teacher Requests

If you have questions or comments, please email

Next meeting date:  Monday, October 19th, 2020, 6:00 pm, Cafeteria.

PAC Meeting Notes for Monday, March 16, 2020

We discussed items pertaining to the rest of the year assuming we would miss the April meeting. However, since the meeting the timeline as obviously changed. Please note some changes have already been made since meeting and all other items are dependent upon returning to school.

Principal’s Report
Spring Concert went very well (4th-6th)
Curriculum went home with students today (3/16) for the next few weeks, more to come
District will provide updates as needed

Treasurer’s Report
Current amount available: $24,323.11
Allocated Estimated Expenses to be paid: $11,198.12
Amount to Carry over to 7/1/20: $3,500.00
Current Amount Spendable (3/16/20): $9,624.99
Brain Bowl donations were $6,951.15. $40 will be paid to Erin for pizza parties
PAC will receive a check for $250 from Thrivent for a volunteer initiative from Tammy Kurey
We will continue with flexible seating for 5th Grade and reach out to related arts teachers
Gift was agreed upon for Mr.Menting; Signed card passed around. Terri will get check and take card to office to put in his mailbox
Where else can we spend? We will wait to see what happens for the rest of the year before allocating funds

Artist in Residence
POSTPONED from March; Artist is available May 11-22. However, will most likely be next year. If it moves to next school year, Amanda Hedtke can rebook the hotel room
In case we move to next year, PAC will pay deposit to Artist to cover material cost if requested

Author in Residence–Deanna Anderson Book Room Committee
The Bookroom committee is researching an author coming to the school. They are looking into potential authors; would like to request assistance from PAC (likely for 2020-21 school year); Hemlock Elementary (West DePere) could potentially share the costs as they are interested in hosting one as well
PAC is very willing to consider assisting, amount is dependent upon costs

Staff Appreciation–May 4-8
Amanda Hedtke to coordinate if we are back in school at that time; She suggested doing potted succulents for one day. She is researching options online; quantity: 55-60 for each classroom/related arts/specials teachers.It was also suggested providing brownies/cake via the cafeteria for one day; Mrs. Lipsey will ask Greg (Food Service) re: the cake and brownies. We could do a sign up potluck for a day
Student Council will take care of one day

Brain Bowl
Thiel and Ms. Wall: Most participation pizza party
Rennes (M-W): Most funds raised pizza party- it was incorrectly reported previously that is was T-Th class
Will implement more changes next fall

Conference Meals – February 26
Amanda Hedtke coordinated potato bar and salad bar, with toppings; drinks, desserts
Everything went pretty well, Amanda took notes for what to do next school year

Plastic Recycling
2,773 lbs (03/30/20)
Erin ended it early due to school closing

Administrative Professionals Day–Wed., April 22
If we are back, plan to do the flowers and the money & card;
Terri Romitti and Carol Pelkin (flowers) to coordinate

Funset Boulevard Night – Cancelled
Event has been cancelled.

Student Appreciation–week of May 11
Loralee Olson-Arcand will coordinate if needed. *Now looking at donating leftover snacks/water from dance to school

Field Day–May TBD
Popsicles: Loralee to purchase if needed; Loralee and Amanda will coordinate freezing them

5th Grade Celebration–Wed., June 3
Will order an extra cake (via cafeteria) if needed as last year we were short
Have plates, napkins and plastic forks already

Teacher/Staff Requests
No new requests have been submitted

New Business:
No new business

If you have questions or comments, please email

We are still planning on holding our meeting tomorrow night (March 16) at 6:00. We will be holding it in the cafeteria. We will keep it short and get immediate items addressed.

The Artist in Residence has been postponed. We are evaluating alternate dates.

Effective immediately the plastic recycling drive has ended. Please do not drop off any at the school. We will not be able to pick it up. We are sorry for any inconvenience.

PAC Meeting Agenda for Monday, March 16th 2020 6:00 pm Art Room

Principal’s Report

Treasurer’s Report
*Discussion on how to spend funds

Artist in Residence

Author in Residence  (next year)

Staff Appreciation week May 4th-8th

*Brain Bowl
*Parent/Teacher conference meals
*Plastic Recycling

*Administrative Professionals Day-  Wednesday, April 22nd
*Family Fun Night-April 30th Funset Blvd
*Student Appreciation
*Field Day (popsicles)
*Fifth Grade Graduation

New Business

Next PAC meeting:  Monday, April 20, 2020 6:00pm in Art Room

Babysitting is provided by Freedom High School National Honor Society students during the meeting.

If you have questions or comments, please contact Erin Lenhardt at freedompac1@gmail

PAC Meeting Notes for Monday, February 10, 2020

Principal’s Report

  • January: Father/Daughter Dance went well
  • 5th Grade Outdoor Survival field trip last week went well
  • 4k Registration; one more day to come
  • Board meeting time change to 6:30pm; will only be attend first 20 minutes of each meeting

Treasurer’s Report

  • Terri was not able to attend meeting, we will receive a report at the March meeting

Brain Bowl – February 4th & 5th

  • Kimberly Groenjes coordinated; students 4K through 2nd grade participated
  • Erin did testing and money calculations; only one student they didn’t get to due to illness
  • $7,255.40 pledged; received $2,553 to date; 168 kids participated
  • Pizza party(s) for top-earning class(es) (tentative until all pledges are received):
  • It was suggested the older students (5th graders and/or student council) to help test the younger students; may approach this next year
  • Suggested changing the form for pledges to a flat amount and collect prior to the Bowl to make fundraiser run more smoothly- similar to polar plunges being collected before event

School Dance—Fri., February 7th

  • Tammy Kurey coordinated this year; approx. 125 kids attended
  • The theme was “Let It Glow”
  • Students were given glow necklaces, bracelets, finger rings
  • Loralee Olson-Arcand coordinated snacks and water; plenty left over for upcoming events
  • $400.35 total expenses (minus snacks and water)
  • Only incident was two students who were unchaperoned and waiting for their grandparents until 8pm

Artist in Residence March 16-20/23-27

  • Rebekah Byers set up the volunteer sheet to have sent out; to add Kindergarteners will be working as a group to construct a larger fish that will be displayed in the school
  • Still need more (black & white) newspapers needed for event!!!
  • Steven (artist) suggested 5th grade students could bring in magazine pages/ads to decorate their fish

Conference Meals – February 26th 

  • Amanda Hedtke coordinating potato bar and salad bar, with toppings; drinks, desserts
  • Setting up a link for volunteers to sign up

Funset Boulevard Night – Thurs., April 30

  • Tentative date; Erin to pick up wristbands prior to event; she will set up the sheet for students

Plastic Recycling (ongoing): 

  • 1,807# to date (02/10/20)
  • Erin waiting to hear back from Sandy re: Girl Scouts making it a community program
  • Caroline Pelkin has been helping to take in plastic from the school
  • Ends in April (Earth Day)

Teacher/Staff Requests:

  • No new requests have been submitted

New Business:

  • Outdoor Play Sheds: requested to have locked up due to equipment being taken after hours
  • Pizza Ranch and Culvers: could do a fund-raising event where parents and teachers could go in and bus tables, etc. (est. 10% of that night’s sales); revisit to see about planning an evening event in the fall

If you have questions or comments, please email

Next meeting date:  Monday, March 16, 2020, 6:00 pm, Room 22, Art Room